Live tracking
Vehicles
Cars, vans, trucks, trailers
Service & inspection schedule
Annual MOT · 10k mile service
MOTServiceDamage
ADD-ON FOR JUSTSELL RENTAL
Track
Every Repair
Across the Fleet
The JustSell Assets/Repairs Module gives every vehicle, machine and tool a full service record, a clear repair workflow, and proper cost tracking, plus customer-facing quotes and approvals.
Built into JustSell Rental No per-job fees Live in 4-6 weeks
Still running repairs out of a spreadsheet?
Most hire & rental businesses lose more to bad asset records than they ever lose to bad customers.
Without the Assets/Repairs Module
Lost records · Hidden costs
18 ISSUES
WhatsApp · Yesterday
"Did anyone check Van 7 brake pads?"
Missed call · 8:14 AM
"Customer says the digger won't start"
Email · 9:02 AM
"Has Forklift 03 had its LOLER yet?"
WhatsApp · 10:30 AM
"How much did we spend on Gen 12 last year?"
What's slowing you down
Service history in heads
Inspections missed
Parts cost guessed
Customer chases for updates
Engineers paper-shuffle
No cost-per-asset view
With the Assets/Repairs Module
One record · Full visibility
IN CONTROL
Repair job raised
Van 7 · Brake pads · Engineer assigned
LOLER scheduled
Forklift 03 · Due 12 Jun · Auto-reminder set
Lifetime cost shown
Gen 12 · £4,820 · ROI on track
Quote approved
Customer signed · Work released
What you get back
Service history per asset
Inspections on auto-schedule
Parts & labour logged
Customer self-approval
Job queue on phone
Lifetime cost in one click
Engineer Workbench
Engineers run jobs from one screen
Every engineer logs in to a prioritised workbench with the asset history, the fault, the parts list and the customer's notes ready to go. They log parts consumed, hours worked and before/after photos as work progresses, no clipboards, no scraps of paper, no "I'll write it up tomorrow" gaps. The office sees status updates in real time, in the same browser-based tool.
- Real-time job queue, prioritised by due date
- Asset history, parts list and customer notes attached to every job
- Attach before/after photos and engineer notes
- Log parts consumed and hours worked as you go
- Status updates push to the office in real time
Customer Approval
Customers approve quotes in two clicks
For chargeable repairs (customer-caused damage, end-of-hire wear, scheduled work), send a quote by SMS or email with the photos, the parts breakdown and the total. The customer opens it in any browser and approves in two clicks, no app install, no portal login, no chasing. Nothing is ordered, no labour is booked, until the digital approval is in. The signed approval attaches to the job for billing later.
- SMS or email quote with photos and line items
- Customer approves digitally, no app install required
- Digital signature with timestamp, attached to the job
- Auto-progress the job once approval is captured
- "Request changes" route loops back for a revised quote
Asset Timeline
Every service, every repair, in one timeline
Open any asset and you see its full life: when it joined the fleet, every service done, every repair raised, every inspection passed or failed, who did the work, what it cost, when it next needs attention. The lifetime cost rolls up so you can spot the units pulling the fleet down. Keep-or-replace calls stop being gut-feel guesses and start being decisions backed by real history.
- Full lifetime timeline per asset
- Cost roll-up across services, repairs and inspections
- Compliance status at a glance (MOT, LOLER, PAT)
- Photos, receipts and certificates attached to each entry
- Spot under-performers before they cost more than they earn
Compliance Schedule
Inspections fire before they fall due
Every statutory check, every recurring service and every manufacturer-required inspection runs on its own schedule, by calendar date, mileage, engine hours, or rental count. The system raises the job, fires the reminder, and routes it to an engineer ahead of the due date, so MOTs, LOLER, PAT and your own custom inspections never slip. Assets that fall overdue can be auto-blocked from rental until the work is signed off.
- Schedule by date, mileage, engine hours or rental count
- MOT, LOLER, PAT and custom inspection types built-in
- Reminders fire days ahead so engineers can prep
- Overdue assets auto-block from rental (optional)
- Compliance certificates attached and version-tracked
HOW IT WORKS
From job raised to back on hire
The same six-step workflow runs for a 10-minute brake check or a two-week engine rebuild.
Asset arrives or returns
A new unit is registered, or a rental comes back. The portal opens its full record, last service, mileage, hours, open jobs and inspection status.
Repair job raised
A check-in inspection, customer report or scheduled service triggers a job. Add photos, the fault, parts needed, labour estimate and priority.
Engineer assigned
Pick the right engineer (in-house or third-party), and the job lands on their queue with the asset history, parts list and target completion date.
Customer quote & approval
For chargeable repairs the quote goes to the customer, who approves it digitally. No work, no parts ordered until that approval is captured.
Work completed & logged
The engineer logs parts consumed, hours worked, and any follow-up needed. Photos and sign-off attach to the asset record.
Back into the fleet
The asset returns to available stock, next service is auto-scheduled, and the cost roll-up updates on the asset and the engineer.
Built for every kind of rental asset
The module adapts to what you hire out, with the right inspection types, service schedules, and compliance rules.
Live tracking
Plant & machinery
Diggers, loaders, forklifts
Service & inspection schedule
6-monthly LOLER · Hours-based service
LOLEROperatorService
Live tracking
Tools
Power tools, breakers, drills
Service & inspection schedule
Annual PAT · Pre-hire check
PATCalibrationSafety
Live tracking
Event equipment
Tents, staging, lighting
Service & inspection schedule
Pre & post-event · Annual safety
SafetyInventoryClean
Live tracking
Specialist kit
AV, medical, technical
Service & inspection schedule
Per-use calibration · Manufacturer cycle
CalibrationAuditService
Live tracking
Generators & compressors
Portable & static units
Service & inspection schedule
Hours-run service · Emissions test
EmissionsHoursService
Why hire & rental teams choose this maintenance software
You already have the fleet. This is the missing piece that turns it from a list of assets into a managed operation.
Stay compliant, automatically
Inspections, services, certifications and safety checks all run on schedule. No more missed MOTs, expired LOLER certs or unrecorded PAT tests.
Recover hidden costs
See exactly what each asset costs to keep on the road. Spot under-performers, decide what to replace, and quote replacements with real data.
Cut asset downtime
Engineers see queued work in priority order. Customers know when their unit is ready. The fleet earns instead of sitting in the yard.
Skip the spreadsheets
One source of truth for repairs, replaces the WhatsApp messages, paper job cards, and three different spreadsheets the team is using today.
BUILT INTO JUSTSELL RENTAL
Not a separate product
Every asset already in your JustSell Rental fleet appears in the Repairs Module automatically. One login, one customer database, one fleet.
Core product
JustSell Rental
- Online bookings & availability
- Rental diary & calendar
- Customer portal & invoicing
- Branded ordering app
+
Add-on module
Assets/Repairs
- Full service & repair history
- Compliance scheduling
- Engineer workbench
- Customer-facing quotes
One system, one fleet
Assets in service are auto-blocked from rental. Repair costs roll up to the same customer record. No duplicate data, no sync issues.
The before-and-after
What changes when the module takes over from your current setup.
Without the module
Manual setup today
6 GAPS
Repair history lives in someone's head
Tribal knowledge, lost when staff leave
Inspections missed until something fails
Reactive, not preventative
Parts cost guessed at month-end
No idea what each asset actually costs
Customers chase you for repair updates
Phone calls, emails, repeat questions
Engineers paper-shuffle between jobs
Job cards lost, photos in WhatsApp
No idea which assets are unprofitable
Keep-or-replace = gut feel
With the module
One record · Full visibility
IN CONTROL
Full service history per asset
One searchable record per unit
Automated schedule, alerts before due date
MOT, LOLER, PAT on auto-pilot
Parts & labour logged per job
Per-asset cost rollup, real-time
Customers see quotes & status themselves
Digital approval, no chasing
Job queue on phone with photos & notes
Mobile-first engineer workflow
Lifetime cost per unit, in one click
Data-backed fleet decisions
Book a call with an expert
Schedule a free, no-obligation demo with our retail specialists and see how JustSell can transform your business.
Frequently asked questions
Everything you need to know about the Assets/Repairs Module.
Still have questions?
Visit our FAQ page